How to Repair and Present A Perfect Presentation

     Everything comes into an end, and after reading this article, your fear of presenting a presentation will be over. You will be forced to do a presentation at school, college and even at work for many times or at least one time. Taking the following advises and tips will help you to be a better presenter.

Consider that having enough time is very sufficient; you must have to collect data, checking grammar, reading, editing, memorizing and practice… practice… practice.

Preparing the Presentation.

The Content: selecting the topic of the presentation could be the hardest part (if it is of your choice). Select a topic of your interest that you can present it in an understandable way. Make your topic specific, talk about one idea from different prospective. It must be suitable for your audience`s level. Avoid copy past in the article, put effort on collecting the data and reordering them.

Vocabulary and Grammar: Choose easy vocabulary that you can remember and to avoid grammatical errors turn on the auto corrector on Microsoft Word or use Grammarly site (https://www.grammarly.com/)

Pronunciation: Spell the words clearly. Use google translator to know how to say the new words, as it gives the accurate pronunciation mostly, you can use your supervisor`s and friends` help too.

Body Language: Don`t stand as a stand. Move, walk, use your hands but not overly and give eye contact.

Time: Presenting for more than 8 minutes can be VERY boring for your audience, 3 minutes will not be helpful 4 to 5 minutes is the best. Use your phone recorder to know the time you need (present while recording when you practice).

Visuals and Prints: Use appropriate pictures, videos, power point, brochures, cards, handouts and other visuals and prints that truly reflect the topic. Must be organized, colorful, well designed, provides enough details, with effective headlines, and presented in the exact time. Use the bullets and the rule of 6 × 6 in PowerPoint slides (no more than six words per line, and no more than six lines per slide).

Preparing the Presentation`s Content.

     Any presentation content contains introduction, body and conclusion. It is like tell them what you are going to tell them, tell them, and paraphrase what you have told them.

The Introduction.

Prepare Your Audience: Give them a nice welcome, introduce yourself and your mates (If you are not presenting by yourself). Use effective opining to grip their attention (Use a question, a fact, a story, problem, a joke or anything you believe it will work).  

State Your Topic: Mention the main idea of your presentation, it`s importance and the relevance of the topic to the audience. Clearly describe the outline of the presentation (using the Future Tense), the sequence of the ideas and briefly preview the main point.

State Your Topic`s importance: Give your audience sufficient reasons to listen to what you are going to talk about. Talk about the importance of your topic shortly, and how it is relevant to them. Do you best to make your audience think that the topic you are going to talk about is returning with much benefit to them or changing their lives (for an example).

Outline Your Topic: Sequencing and commenting your ideas will help the audience to follow you and will help you memorizing the presentation. Write header and sub-headers on a slid or on your note card. Share your presentation structure with the audience. Tell them what are you going to talk about when (what comes after/before what) and for how long.

Additional Information: Close your introduction with some information like how long your presentation is going to last, whether you are going to distribute handouts, cards or brochures. How would you like to receive the questions (during or after the presentation?) lastly preview the main points briefly.

 The Body.

Main Points: Start by stating the topic, the objectives of the presentation and briefly mention the main points to get the all the attention of all the audience. After that, elaborate in greater details on these points with documentation to support them.

Signals: Don`t make your audience wonder in which point or part you are, guide them during the whole presentation. Before explaining any part, point the beginning and the end of the part. Jumping between points without signal can cause you losing the audience`s attention, in order to avoid that use signal (google for presentation signals) to guide audience.

Reference: The second idea can support the first idea or so in most presentations, and here is the use of reference words or phrases (google reference words or phrases) use these words and phrases to refer to previous or other points without losing the audience`s attention.

Main Points and Ideas: Before ending the body section highlight the main points in a logical sequence with appropriate transitions. After that, close the body section with summarizing all the ideas mentioned in the body of the presentation.

  The Conclusion.

Signal the End of the Presentation: don’t leave your audience hanging state your end by using conclusion phrases like (that’s all, In conclusion, I’d like to). And there the audience will know that you reached to the end of your presentation. But that’s not all, you need to review and emphasize the main ideas that you want them to stick in their minds, summarize and paraphrase the main points in the whole presentation, highlight the importance and the significance of the presentation`s goals. At last, make it memorable by giving them a question to think about it or call them to an action and bring them down to closure. Invite them to questions if you did not give them chances to ask during the presentation.

 

Now you can repair a well formed presentation without thinking what the audience are going to say…;D


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